In order to help the society run smoothly and efficiently, activities of staff are monitored in a systematic manner; tasks for same can be posted by Admin. Tasks can be preset and same can be posted through the system.
Below are few Tasks that can be System Generated :
- Complaint Handling Module (Help Desk)
- Contracts (Services) Management
- Documents (Transfer papers / NOCs, Nomination Forms etc.)
- Managing Committee (If undecided and placed for next meeting)
- Vendor Management
- Compliance Planner
Tasks can also be Posted by the Admin :
- Inform the person who will perform the task
- Designate the person who will monitor the task
- Task, if repetitive, can be custom-made to generated as per the cycle
- Task, to be placed ahead of the Managing Committee, automatically becomes an Agenda Item for selection. Needless to repeat, draft minutes are therefore use by the Admin
- Responses to the task can be recorded and monitored
- In case of multiple quotations, details of the same can be managed as an additional part of the task
- Name of the Vendor
- Amount Quoted
- Address of the Vendor
- Description of work
- Contact Number / Email Id
The Vendor master is maintained for selection in future.
The efficiency and performance of the Staff is destined to improve significantly.
The Task, once generated by the system or the Admin, cannot be erased from the system until closure by the person monitoring.
Tasks can be closed by the person monitoring the task. i.e., a person actually working on the task, after completion, can only forward the task for final approval by concerned person.
Tasks can be assigned to any of the Service Staff, Society Staff, Managing Committee Members, Sub-Committee Member, etc.